SPP: SPP A/V arrangements

[Colin Allen]

Mark Couch wrote:

> I didn't think to mention it before, but I would like to use an
> overhead projector for my talk in Barcelona.  Do I need to arrange
> that with somebody, or can I expect there to be a projector in the
> room?  Thanks for your help.

Dear Mark:

Here's the information from local coordinator Josep Macia:


> Transparency projectors and PCs with access to the Internet and 
> Microsoft Office (Power Point, Word, etc.) and other standard Windows 
> software (e.g. Windows Media) will be available in all conference 
> sessions, with speakers for the reproduction of audio files.
>
> We *strongly* recommend that you bring your presentation on a 
> diskette, CD or external drive, rather than bringing your own 
> computer.   
>  
> Some of the conference participants have mentioned to us that they 
> have "zip" drives.  Please be aware that it could be problematic to 
> connect one of the "old" zip drives to our computers (the kind that 
> have the little zip disk that you insert into the drive). We hope that 
> those who say "zip drive" really mean what we know as a "pen drive" -- 
> a thing about the size of a finger that is often attached to a cord 
> that you can wear around your neck and that plugs into the computer 
> via a USB port.
>
> If you are a Mac user planning on making a Power Point presentation, 
> we understand that it is possible to save Mac Power Point files in a 
> PC-compatible version, and we would encourage you to do this. Having 
> to connect and disconnect computers from the projector takes time and 
> is prone to technical problems. Please keep in mind that the timing of 
> the sessions is very tight and that we will be having 7 parallel 
> sessions, and our technical support personnel will be limited.
>
> If you have other hardware or software needs, please let us know 
> (Louise McNally, louise.mcnally at upf.edu) as soon as possible and we 
> will try to accommodate them.
>  
> Finally, if you plan to have a handout please bring an appropriate 
> number of copies (keep in mind that there are some 250 registered 
> participants and that there are 7 parallel sessions), as we can not 
> guarantee that we will be able to make photocopies for you, specially 
> during the weekend. Thank you.

You caught me just in time as I'm leaving the house in about an hour to 
head to Spain. Since I'm heading up to the Pyrenees for a couple of 
days before the conference, I doubt I will have much chance to answer 
any more email before the conference.

See you in Barcelona!

Colin